Scientific Program Presentations

GUIDELINES

Professional scientific presentations are a key part of our Annual Scientific Meeting. Please review the guidelines below to ensure a smooth and successful experience.
 

Speaker Ready Room: TBA
Monday-Thursday: 7am-6pm

What You Need to Do

• Bring your presentation to the Speaker Ready Room at least 1 hour before your session or you can upload your presentation early at the following link: Uploader.
  This time is used to test your slides, become familiar with podium procedures, and ask questions.
• All presentations must be in PowerPoint (.pptx), 16:9 format.
• Bring your slides on a USB drive or upload using the Clarity AV link Uploader
• Personal laptops are not allowed.
  If you have videos, save them as separate backup files.
• Presentations cannot be loaded at the podium.
• On the day of your talk, your session’s presentation folder will be pre‑loaded on the podium computer.
• A Clarity AV representative will assist you when you check in.
• Talks will be given in the order listed in the program.
• Sessions will be recorded; some will also be livestreamed.
• At the podium, do not close PowerPoint or WebEx and stay at the mic for good audio/video capture.

🖥️ Required Slide Formatting

• File naming:
  • AsMA: ProgramID_LastName → e.g., 075_Jones
  • UHMS: A1_LastName → e.g., A1_Jones
• Slide 1: Title slide
• Slide 2: Required Disclosure Slide
  Download the template: Click Here
• Required: Complete the Financial Disclosure Form.
• Important:
  Slides must not include advertising, logos, or product messaging from ineligible companies.
  Content must be educational, evidence‑based, fair, and balanced.
• If using AI platforms (Click Here)
  • When AI is used in the creation or development of educational content, educators and accredited CE providers should disclose its use. This is especially true when the tools are used to generate, modify, or analyze educational materials (not if using for grammar or spelling).
    • Disclose the name, version, and date of use of the AI tool.
    • Describe the purpose for which AI was used, such as drafting, data analysis, or assessment creation.
    • Inform learners when content was created or edited with AI assistance, including slides, written materials, or assessments.
    • Include additional disclosure elements: model/source identification, an indication or statement that outputs were verified by a human reviewer (including who and how), and whether prompts or outputs were stored externally.
  • AI is a tool that can enhance efficiency and expand design capabilities, but it is not a substitute for professional judgment.
  • For AI-generated materials that are fixed, meaning they are created once and then distributed (e.g., slides, handouts, assessments), the accredited provider must ensure that these AI generated outputs are:
    • Reviewed and approved by named, qualified individuals before dissemination to learners.
    • Checked for factual errors or “AI hallucinations.”
    • Screened for bias or stereotyping in clinical or demographic representations.
    • Accompanied by version control and traceability, indicating who reviewed what, and when.
    • Identified, experienced clinicians should have oversight and confirm that recommendations and outputs are accurate, scientifically valid, unbiased, and reliable.

⏱️ Presentation Length

• AsMA panel talks: 15 minutes each, with a shared 15‑minute Q&A at the end.
• UHMS oral presentations: 8-minute presentation (Please limit your slides to 10) with a 2-minute Q&A at the end.

🎧 Recording & Post‑Meeting Access

• AsMA and UHMS plan to capture audio + PowerPoint slides for all sessions.
• Remember: This is a public scientific forum—ensure all content is appropriate for public release.
• Recordings will be available to paid registrants after the meeting.
• If you granted permission during submission, your presentation may also be used in other educational formats.
• The permission you grant consists of a nonexclusive license for AsMA-UHMS to repurpose the presentation in print or electronic forms for educational purposes; this is not a transfer of copyright. You (or your employer) retain the right to use this presentation, in whole or in part, in other professional educational endeavors.

⭐ Presentation Tips for Success

• Keep slides simple and clean. Avoid overcrowding.
• Use multiple slides instead of cramming information (aim for ~1 slide per minute).
• Avoid deep bullet hierarchies; full sentences are fine.
• Test your presentation in the speaker ready room
• Use high-contrast colors (e.g., dark text on a white background).
• It’s okay to read the slide to the audience and then expand on it.
• Include meaningful graphics and supporting evidence where needed.
• Add your contact info for follow‑up questions.
• Avoid political commentary, offensive humor, harmful or unprofessional content.